CMS 2022 Changes to Documentation Guideline
CERNER FLASH FROM ONE MCLAREN
CMS 2022 Changes to Documentation Guidelines
Split / Shared Services:
Impacted Areas: Physicians with NPs & PAs in hospital (POS [Place of Service] 21), outpatient surgical centers or hospital departments (POS 22), Emergency Departments (POS 23), Inpatient Psychiatric Facilities (POS 51), Inpatient Rehab (POS 61), Skilled Nursing Facilities (POS 31), and Provider Based Clinics
[POS 19 off- campus locations; POS 22 for on campus locations]
Non-Provider-Based Clinics are excluded (POS 11). Effective: 1/1/2022
CMS' 2022 Final Rule includes changes for documentation guidelinesfor Split / Shared Services as of 1/1/2022 and now has new clarification that requires adjustment to documented statements.
Resource link for details: https://www.cms.gov/newsroom/fact-sheets/calendar-year-cy-2022- medicare-physician-fee-schedule-final-rule
Split/shared services are no longer supported by a basic physician attestation such as, “I have personally seen and examined the patient, reviewed the PA’s history, exam, and MDM and agree with the assessment and plan as written.”
CMS' 2022 Final Rules now requires:
- To bill Split/Shared under a Physician, the documentation must support one of the following:
Physician performed more than 50% of the time of the visit. However, the government has now clarified this language and indicates that it is looking for the actual time involved in care by the NP/PA and the physician not just the statement that it is more than 50% of the visit time.
- Physician performed any one of the following three components in its entirety: the history, exam, and/or medical decision making (MDM) o Level of service cannot be higher than the key component documented by the physician allows o For example, if physician documents detailed exam for initial hospital visit and this component is used to support a split/shared service, the level of service cannot be higher than 99221. (There are criteria for the level of exam, ROS, etc. for billing at each level per prior CMS guidelines which are still in place.)
o Details about key components for each level (and whether need detailed, comprehensive, etc.) can be found here: https://www.cms.gov/Outreach-and-Education/Medicare-Learning-
Network-MLN/MLNProducts/Downloads/eval-mgmt-serv-guide-ICN006764.pdf o Billing provider (physician) must sign and date o New Modifier FS is used to identify split/shared services.
- When billing in Cerner, the modifier can be added to the billing code in a dropdown menu (see screenshot on last page).
Recommend physicians document complete assessment and plan to support substantive portion of MDM (medical decision making).
- Physician signature and date will support a split/shared visit billed by the physician.
o You must document under your own login to capture documentation under the physician.
Split/Shared Physician Documentation Recommendations:
- When documenting time for split / shared billing as the NP or PA:
NP and PA statement would use the autotext : .attestNP_PA_TimeCMS2022 ; "I have personally seen and examined the patient, performed the documentation and the assessment and plan as written. Number of minutes spent on the visit: [ ].”
When performing more than 50% of the visit and documenting time for split shared billing as the Physician (MD/DO):
"I have personally seen and examined the patient, reviewed the documentation and agree with the assessment and plan as written. Number of minutes spent on the visit: [ ].” In Cerner this can be inserted using autotext .attestPhysicianNP_PA_TimeCMS2022
**Please note that the time would need to be documented by the NP / PA and by the physician separately in their documentation. The physician time would have to exceed the NP / PA time to meet the standard.
- When performing history, exam and/or MDM in its entirety:
"I have personally seen and examined the patient and reviewed the documentation. I have performed the history /exam / MDM in its entirety per my documentation."
* Physician would include the history, exam and/or MDM as applicable when performed. Only one is required.
You can adjust the statement to reflect what you have done (delete the part of the phrase that you did not do). In Cerner this can be inserted using autotext .attestPhysicianNP_PA_MDM_CMS2022
**Next year, in 2023, Medicare will move to time-based documentation ONLY to support split/shared visit billing. The billing provider will be the individual who documents the most time spent with the patient.**
BILLING BUZZ SPOTLIGHT
Hear ye, Hear ye!
Presenting the fabulous South/Southeast Chapter officers!! We are here and ready to serve our chapter and the MMBA with exciting meetings and interesting industry content to share.
Previous Meeting Topics:
- 2022 Telehealth Guidelines for BCBSM Confirmation
- Cosmetic Surgery- Gluteal Transfer
- Social Determinants of Health and HCCs
Upcoming Meeting Topic:
Credentialing with Gwen Davenport
SOUTHEAST CHAPTER OFFICER
Shronica Thomas, MBA, CPC
Owner of Pennacle Healthcare Consultant, LLC, I am a Passionate Healthcare Finance Professional with a history of success in Revenue Cycle and Project Management. Demonstrated proficiency to evaluate and implement lean process workflows for denial management so that every dollar not paid is addressed and followed up. I provide billing and coding services, contracting and credentialing services for a select group of customers.I am currently the Billing Manager at Comprehensive Urology where I manage an awesome team. My team consists of a Charge Entry Coordinator, Sr. Biller, Posting Team and Accounts Receivable team. I specialize in Medical Billing and Coding and regularly attend national training sessions to gain insight on the everchanging world of coding guidelines and regulations.
I have a Bachelor’s Degree in Business Management and MBA in Business Administration. I continued to
invest in education receiving credentials from the American Academy of Professional Coders (AAPC). I am a Certified Professional Coder-CPC and I am currently studying to include another certification of Certified Professional Biller (CPB) expected completion by June 2021.
I am a social buttery, some of my social activities include Treasurer of Detroit local AAPC chapter
inconsistently for over ten years, with one-to-two-year breaks in between. I am an Active Member of Alpha
Kappa Alpha Sorority, Incorporated for over 30 years. I am also an active member with my neighborhood
block club.I enjoy a good Netflix binge every now and then. Otherwise, I enjoy, bike riding bowling, golfing at Top Golf, baking and singing.
SOUTHEAST CHAPTER OFFICER
Selena Richardson, CPC, COC, CPMA, CRC
Graduated from Northwestern High School. Received my Bachelor of Science degree from Wayne State University. I continued to invest in education receiving credentials from the American Academy of Professional Coders. (AAPC) Certified Professional Coder-CPC, Certified Outpatient Coder-COC, Certified Professional Medical Auditor-CPMA, and the Certified Risk Adjustment Coder-CRC.
Employed with Henry Ford Health System, where I intended to work for the summer only. There I met and married my husband of 37 years. We have one daughter and one grandson.
At HFH I was fortunate enough to move through many departments each move upgrading my position. I began in the Nursing department, to Communications, to Admitting, to Transplant Surgery to Revenue cycle and finally to Business Integrity. It was in the Department of Transplant Surgery I was introduced to medical coding. As a coder, I coded and billed surgical procedures and office visits for General, Vascular and Trauma provided professional services for the Surgical specialties with specialization to Vascular and General Surgery. My last department was with Business Integrity, as a Compliance Specialist. In Business Integrity I used the laws affiliated with a health care system. I retired in 2019 after 44 years, of those years the last 25 was dedicated to coding, and education. I continue to support my local chapter attending the monthly meetings and other coding and billing organizations webinars.
DIRECTOR of COMMUNICATIONS
Tamara Dew, COC
Tamara Dew, COC, has worked for Henry Ford Health System for nearly fifteen years, first in Home Health Care and most recently as a Pricing Services Specialist in the Central Billing Office. She is an Instructor at Macomb Community College where she teaches Medical Billing & Coding and Medical Terminology. Tamara faithfully served as Secretary for the AAPC Detroit Chapter for seven (7) terms and is now currently serving as Vice-President. In 2021, she joined the MMBA as Director of Communications and Secretary for the South/Southeast Chapter where she is enjoying enthusiastically serving in her challenging dual role.